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Link sharing of documents with renewable / resettable links

dsteineggerdsteinegger Member Posts: 3 PRO
The big advantage of link sharing is, that the user on the other side don't need any account to view the model you shared. Furthermore, you can share a link of specific version. But the problem of link sharing is it don't forget. 

For Example:

If you share, via link, your document to a supplier, and he can't produce your product or is just too expensive. Then you have to go to the next supplier (or customer ... whatever). The problem is, even if you deactivate and activate the link. The link always stays the same and all the supplier, customer etc. will always have access to this document if you want to share the document further.

With the time, the list of people how knows the link gets longer and longer or can even share that link.


There could be a link sharing system like in any file cloud like dropbox. So it should be possible to CRATE NEW Links (multiple of it) which is linked to a specific Version (probably selectable dropdown when creating). This link does not really act different to the main one, but will have the following additional functions:

deactivate: You can deactivate this specific link.
reset / revoke: The link can be reset / revoked and gets a new id, so all the old user can't access the document anymore, but all the settings will remain for a new sharing.
delete: Link can be deleted

and (this would make it perfect, but is actually not the main discussion) selectable to specific tabs in that document version. Sometimes you want to share a specific drawing of the document, but noting else. To create every time a new brunch or document for it is annoying. But this would be just the topping ;-) 

What do you think about it ?

Regards Daniel


  • raviravi Onshape Employees Posts: 34
    Excellent feedback and we have been thinking on similar lines to enhance our external collaboration capabilities. Can you add a support ticket to track your use case in our system? It will help us prioritize and design features that meets our customer needs. 
  • matthew_stacymatthew_stacy Member Posts: 431 PRO
    @dsteinegger as a work-around, I sometimes create an intermediate document for link-sharing with a specific individual.  This link-share document would include a part derived from, or parts/assemblies inserted from, an external source document.

    I support the improvement that you suggest (individual-specific, revokable link-share) as a better longer term solution.
  • Evan_ReeseEvan_Reese Member Posts: 1,981 PRO
    We've wanted this too!
    Evan Reese / Principal and Industrial Designer with Ovyl
    Website: ovyl.io
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