Noob question

sarah_nichols238

We have enterprise. Students I've added to the classroom and use the SSO to access account no longer can create documents. The CREATE button will not allow them to create a document. I cannot figure out how to change this setting. I see a global setting that says allow students to save to root folder but that doesn't seem correct. HELP?!

NeilCooke

If that global setting is not enabled then students will have to create a folder first (with their name), then create documents in there. This is good practice for large enterprises, otherwise the root folder will be overwhelmed.

sarah_nichols238

Thanks Neil! I discovered that was something there were able to do but it seemed odd and I didn't see any videos that show that process. Is having students create a folder first a workflow that is commonly used? Where are the folders saving to?

NeilCooke

Hi Sarah, I can't remember if the default settings is allow all or allow none for the "Create documents and folders in the Enterprise root" permission. The choice is yours, you can either:

1. Set it to "All enterprise users" - students can create docs anywhere but they will only see their own and docs shared with them. This is only an issue for the administrator (and not really a big issue) who sees everything because the root folder will be inundated with documents.
2. Set it to "none" - students cannot create docs or folders at the root so you would have to create a folder for them and share it to them (a lot of work). Creating one folder and asking them to create their own subfolder is not ideal because folders inherit their parent's permissions, so a top level folder with edit permissions would allow all students to see everyone's work.
3. Set "Create projects" to "All enterprise users" - students can create a project (basically, a folder) at the root level and put their work in their. This may be the best option, since it unclutters the admin's view and organises the data better.
4. Classes and class assignments are unaffected by this setting. If they start an assignment, the default location to save their work is the root folder. They can move the docs into their "projects" if they like and the assignment will not be affected, or leave them at the root (and the admin will see everything).

Not sure I made your choice any easier. If you don't mind seeing everything then you can open root access to all.