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How to create a team not associated with your current classroom? How to create a second classroom?
CloverChase
Member Posts: 4 EDU
I am currently on an student plan through my school email. I am also on an educator plan because I am the admin of my robotics team's classroom. Another club wants me to create a team for them, but every team I try creating is automatically put under the robotics team's classroom. I don't want members from this other club to access my robotics team's documents, and I can't change the classroom the newly-created team is under.
How do I make a team that is not associated with the robotics team's classroom, or create a second classroom to house the other club's team?
Best Answer
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Matt_Shields
Member, Onshape Employees Posts: 703 EDU
Yes, you'd have to create another Educator account to get another Classroom, but you probably don't need to for your use case.
Permissions and sharing in Onshape can be kind of nuanced. For starters, Teams are collections of Users. Classrooms are containers for classes, assignments, and documents associated with those classes and assignments. When you create a Team in the Educator Plan, that team will be owned by your Classroom, but that doesn't mean that documents shared with one team will be visible by the users in another team, even though they are both owned by the same classroom.
Maybe the animation below will help clear things up. On the left you see the Educator, the owner of Dr. Shields Classroom. Harold (on the right) has access to all documents explicitly shared with the Classroom (just 6 documents). You can see that the educator has access to all of the documents in the classroom. Harold also has access to documents shared with the Just Harold Team, but none of the documents shared with "My Team."
By the way, the reason you're seeing more than one Classroom for the Educator on the left is because other Educators have added him to their Classrooms.
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Answers
Pretty sure you would need to create a new account to have a second classroom.
Thank you for the response Matt!
So I have to create a new account and get another educator subscription, then make a classroom and a team under that classroom? Just to confirm, there's no way to make a team seperate from the current classroom and no workaround to get 2 classrooms?
Yes, you'd have to create another Educator account to get another Classroom, but you probably don't need to for your use case.
Permissions and sharing in Onshape can be kind of nuanced. For starters, Teams are collections of Users. Classrooms are containers for classes, assignments, and documents associated with those classes and assignments. When you create a Team in the Educator Plan, that team will be owned by your Classroom, but that doesn't mean that documents shared with one team will be visible by the users in another team, even though they are both owned by the same classroom.
Maybe the animation below will help clear things up. On the left you see the Educator, the owner of Dr. Shields Classroom. Harold (on the right) has access to all documents explicitly shared with the Classroom (just 6 documents). You can see that the educator has access to all of the documents in the classroom. Harold also has access to documents shared with the Just Harold Team, but none of the documents shared with "My Team."
By the way, the reason you're seeing more than one Classroom for the Educator on the left is because other Educators have added him to their Classrooms.
I was unaware that the onshape permission system was so nuanced, thank you for clearing that up with a clear demo. I will create the team and report back with the workaround's effectiveness.
From your note on the bottom, I realized that the reason I had an educator plan was because another educator added me to their robotics classroom. Thus, I didn't have "my own classroom" and I ended up applying to be an educator and creating a second classroom that way.