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Share individual tabs

bryan_lagrangebryan_lagrange Member Posts: 242 ✭✭✭

This has probably been discussed previously but in case it hasn't I will bring up the topic.

Is it possible and if not can it be added as an enhancement to have the ability to share individual tabs in an Onshape document.

If you have an Onshape document with multiple part, assembly, drawing, and folder tabs, it can get confusing for non CAD users trying to access information that they need or pertain to them. 

Sales does not need to review the same information as the press brake operator, fabricator, machinist, etc.

It would be nice when sharing an Onshape document to share individual tabs with people. 

I was thinking you can either individually click on a tab and set permissions or hold shift and click on multiple tabs if you need to share more than one. When that individual would open on the share link either only the tabs shared would appeared or tabs that or not shared would be grayed out and could not be accessed.

Bryan Lagrange
Twitter: @BryanLAGdesign


  • brucebartlettbrucebartlett Member, OS Professional, Mentor Posts: 1,847 PRO
    Onshape docs are very confusing for the unfamiliar to navigate especially when adding versions and tabs into the mix, we need improvement here as this is a turn off for using Onshape I have customers which just want their drawing saved out to Dropbox as Onshape just confuses them.

    Sharing permission on tabs may help, but also might become more frustrating for people to get the information needed.
    Engineer ı Product Designer ı Onshape Consulting Partner
    Twitter: @onshapetricks  & @babart1977   
  • NeilCookeNeilCooke Moderator, Onshape Employees Posts: 2,201
    In the meantime, if you select the tab you want them to see BEFORE opening the share dialog and adding their email, that is the tab that will open by default when they click the link (in case you didn't know). The other option would be to link the tabs you want into another Document (or move them temporarily to a new doc), then share that Doc. Of course, it would be easier if you could select which tabs to share....
    Neil Cooke, Director of Technical Marketing, Onshape Inc.
  • brucebartlettbrucebartlett Member, OS Professional, Mentor Posts: 1,847 PRO
    Thanks, @NeilCooke, I tend to try and share links to specific tabs after the global share to a person, this works but is not ideal as they still have access to the whole doc.  To limit this I have tried using another Document with links but these are hard work with the versions now involved and you can't get assemblies in at the top level maintain original structure without a move and moving temporarily gets real messy. I have also tried branching a doc, linking all parts to be shared on the new branch back to a version on the main branch then moving the new branched components to a new document for sharing, this works but is also hard work. 

    "In the meantime" sounds like this is being worked on! I hope so because it is a real problem when trying to use the Onshape data. Ideally, for me, I want to be able to share a top-level assy and have my customer/manufacturer be able to see the product structure and version history of individual parts, assemblies and related drawings from this list or share just a specific part or drawing tab and nothing else. No Onshape documents involved apart from maybe an initial share, version history laid out per part/assembly/drawing in simple easy to manage PDM style system.  
    Engineer ı Product Designer ı Onshape Consulting Partner
    Twitter: @onshapetricks  & @babart1977   
  • tyler_popetyler_pope Member, Developers Posts: 20 PRO
    When we share a file for viewing/approval with a customer we always create a "View" document and copy in just the file and version that we want them to see. That way we can delete everything else from the doc so they don't get confused. Plus it won't change until we create a new version and update the "View" doc. 

    We also prefer that they don't see the feature tree of the real file until they paid for the work. 
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